How to Add Detailed Notes in Adobe Photoshop
You spend hours touching up photos and preparing graphics using Adobe Photoshop. When the time comes to hand off your work to another staff member or client, you'd like to include production notes. Maybe you'd like to include the photographer's name or technical details about the camera used to take the picture. How can you send that information with the original images without creating separate files that might be overlooked? The answer is understanding metadata, or "data about data" included in certain image file formats that can be accessed by recent versions of Photoshop.
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Instructions
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Open Photoshop, then open the file you want to add notes to.
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From the Photoshop menu, select "File" then "File Info." The window that opens contains multiple data fields to make notes. These fields comprise the default metadata template used by Photoshop.
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Enter information about the document in the Description tab. Include the document title, author and file description. You can even rate the quality of the work using a 1 to 5 star rating system. Click on the appropriate star. A pull-down menu allows you to note the copyright status of the image. Options from the menu indicate whether the image has an unknown copyright status, is copyrighted, or if the image is in the public domain.
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Complete the IPTC information fields using the IPTC tab. IPTC stands for the International Press Telecommunications Council. This organization establishes and maintains standards for formats used by news gathering organizations to exchange file information using the metadata fields shown in this tab. If you are sharing your images with news organizations, complete the information using the fields provided.
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Select the Camera Data tab. If the image was acquired with a digital camera, the notes have been entered for you. The technical information including camera model, date and time, F-stop settings, and lens type are all included automatically when the picture was taken.
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Select one more tab to use for detailed notes. The "History" tab is a large blank field you can write as much information as you want in, with very little formatting required. Other tabs in the File Info window are used with media types that may not apply to the images you work with in Photoshop. If you import images from video or other sources, these sources may include metadata. Check the File Info menu option for information included with files provided to you.
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When finished, click the "OK" button on the File Info window, then save your image file.
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Tips & Warnings
Even if the image type you are using does not support metadata, Photoshop allows you to save the file to a format that does. PSD, JPEG and TIFF file formats support metadata information.
Photoshop will not warn you if you save your file to a format that does not support metadata. Familiarize yourself with which image formats do not support metadata. PNG, GIF and BMP files will not retain information entered using the metadata "File Info" feature.
