How to Create an Email Link to Add to Outlook Calendar

Microsoft Outlook provides integrated scheduling and email management functions. As with email messages, files may be added as attachments for reference in calendar appointments. The calendar module in Outlook also provides the option to insert emails as items for reference for appointments and meetings. Selected emails from the user's inbox may be inserted into a calendar entry as an attached item or as a shortcut link to the referenced file. Consider optimizing communications and streamlining preparation for an appointment by including pertinent reference items with a few clicks of the mouse.

Instructions

1. Launch Outlook and open the Calendar module by selecting the "Calendar" icon in the left-hand frame or top toolbar.

2. Select the desired appointment and double-click the entry to open a new window.

3. Select the "Attachment" button in the top toolbar of the appointment or message window and hold down the mouse key to display the drop-down options.

4. Select "Insert Item" to display a directory of Outlook files.

5. Select the desired message in under the "Inbox" folder and select the option next to "Shortcut" in the "Insert as" section (located on the right side of the dialog window).

6. Click the "OK" button.

7. Click the "Save" button to save changes to your calendar appointment.

Tips & Warnings

• Outlook 2007 users can access the "Insert Item" option under the "Insert" tab in the message window (instead of Step 3).

References

• Indiana University Knowledge Base: Add an Attachment to an Item or Mail Message
• Microsoft Office Online: Attach a File or Other Item to an Email Message