Newsletters have long been a good method for organizations and businesses to communicate with their members and clients. However, with the advent of modern email clients, HTML-based design has become possible. This makes the plain text newsletter more interesting. It can include links, imagery and other multimedia like any standard web page. You should already have a mailing list of newsletter recipients set up before starting.
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Difficulty:
Moderately Easy
Instructions
1
Launch Outlook Express. Typically on most computers, a shortcut can be found on the desktop. Otherwise, Click "Start," then "Programs." It will appear in the pop-out menu towards the bottom.
2
Launch either a Word processing program, such as Microsoft Word, or your favorite HTML software. Open a new document.
3
Design the newsletter like you would any other web page. Refer to all media objects "absolutely," meaning the full web address where they are located and not a directory reference. Keep all HTML as simple as possible and refrain from using nonstandard design functionality such as Flash unless necessary.
4
Save your document once satisfied with the design. Give it a recognizable name that you will be able to find easily later.
5
Return to Outlook Express. Click on "New" to begin sending a new e-mail message. In the "To" field, enter your email address. Don't forget to add a subject. HTML email without subjects are typically considered junk mail by most email clients.
6
Import the HTML document you created in Step 3. To do so, click "Insert," then "Text from File." Find the HTML document, double click it, and Outlook Express will automatically import it into the email message.
7
Send a test message by hitting send. Inspect the email for any issues when it arrives and correct as needed. If satisfied, repeat Step 5 on, this time using the mailing list email in the "To:" field.
Tips & Warnings
Windows Vista and Windows 7 include Windows Live Mail, the successor to Outlook Express. The steps to create HTML emails are basically the same.
If you are confident that your email will work correctly, you can skip the test email step by replacing yourself with the mailing list e-mail address in Step 5.
Microsoft Outlook first appeared as an MS-DOS-compatible program. Other early versions of Outlook worked with Windows 3.x and Macintosh. Today, Outlook helps...
