How to Create an Outlook Rule to Move Inbox Email
One of the ways in which Microsoft Outlook can make your life easier is by sorting your email when it is received. Using Outlook rules, it is possible to have emails forwarded, moved or deleted immediately after being received depending on the conditions that you define. This article discusses how to create an Outlook rule that moves all emails from a specific sender to a folder that you define.
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Instructions
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Right-click on "Inbox" in the "Mail Folders" pane on the left side of the Outlook window. Click "New Folder." Type a name for the folder that you would like to move email to, and hit "Enter."
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Click "Tools," then click "Rules and Alerts."
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Click the "New Rule" button.
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Click "Move messages from someone to a folder," then click "Next."
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Click the blue link labeled "People or Distribution List" on the bottom of the window.
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Double-click the person on your contact list that you are creating a rule for, or type the email address in the "From" field. Click "OK."
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Click the blue link labeled "Specified."
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Click the folder that emails should be moved to, and click "OK."
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Click "Next" until you reach the "Finish Rule Setup" window.
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Check the box labeled "Run this rule now" to have emails already in your inbox from the specified person moved to the folder that you created, or leave the box unchecked to have the rule applied only to future emails. Click "Finish" to complete the new rule.
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