How to Move Microsoft Outlook 2003 Email to Another Computer

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How to Move Microsoft Outlook 2003 Email to Another Computer

When upgrading or changing primary computers, you can transfer email and documents using an external hard drive (such as a storage drive or a USB thumb drive). Microsoft Outlook has an "Import and Export" function that enables users to make a copy of emails, folders, contacts and calendars and save this data on an external drive to facilitate transfer between computers. Outlook 2003 and Outlook 2007 use the same format of personal folder file (.pst) files so you can transfer email from a source computer using Outlook 2003 to a target computer using Outlook 2003 or 2007.

Things You'll Need

  • External hard drive with USB cable
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Instructions

  1. Archive Email

    • 1

      Launch Outlook in the source computer and connect your external hard drive.

    • 2

      Click the "Import and Export" function under "File" in the top menu bar.

    • 3

      Select the option, "Export to a file," and click the "Next" button.

    • 4

      Select "Personal Folder File (.pst)” and click the "Next" button.

    • 5

      Select the "Inbox" folder on the list and click the box next to the option, "Include subfolders." Click the "Next" button to continue.

    • 6

      Click the "Browse" button. Select your external hard drive as the destination and type the file name followed by ".pst" for the extension (example: "outlookdec3100.pst").

    • 7

      Click the "Finish" button and wait for your email to export to the new PST folder.

    • 8

      Safely eject the external hard drive from the source computer when you have completed the process.

    Import PST

    • 9

      Connect the external hard drive to the target computer and launch Outlook.

    • 10

      Select "Open" under "File" in the top menu bar and select the "Outlook Data File" option.

    • 11

      Click the "Browse" button to select the external hard drive and the .pst file created in Section 1.

    • 12

      Click the "OK" button.

    • 13

      Check that the .pst file appears in the “Folder List” on the left-hand frame.

    • 14

      Safely eject the external hard drive from the target computer, if desired.

Tips & Warnings

  • Make sure you have installed Outlook 2003 or higher on both computers because earlier versions of Outlook cannot open .pst files from Outlook 2003.

  • To retain the original copies of your emails in a separate data file, select the "Archive" function in Outlook on the source computer after confirming the successful email transfer on the target computer. The "Archive" function will delete the old emails, contacts and calendars from Outlook as it migrates data to an archive file. Archived files may be opened from within Outlook to set up a separate user (with a separate inbox, contact list and calendar).

  • Make sure you haves configured your email accounts in Outlook on your target computer to send and receive messages.

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References

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  • Photo Credit Jupiterimages/Pixland/Getty Images

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