How to Make and Print Your Own Name Badges


Name badges are often necessary when large groups of people gather. If you are planning a family reunion or need to set up an educational training seminar, for example, name badges are an effective way to ensure that your guests can address people by their names--and remember them. Using a word processing application to make and print your own name badges allows you to design them as needed without having to pay someone to do it.

Things You'll Need

  • Word processing application
  • Name badge labels
  • Paper
  • Open a word processing application, such as Microsoft Word or Corel WordPerfect, and create a new file. New documents are typically generated by clicking an option like "New" under the main toolbar menu.

  • Launch a name badge template by locating the "Labels" feature on the toolbar. In Word, this option is found as "Labels," "Envelopes and Labels" or "Letters and Mailings > Envelopes and Labels" under the "Tools" menu. In WordPerfect, this choice may be found under the "Format" heading. Follow that by locating an "Options" or "Labels" listing so that you can choose an appropriate label that is designed for name badges. For example, Word has an Avery "5362 - Name Badge" option that works well for this project. Avery labels are a standard in word processing applications like Word, but there are many other label brands to choose from.

  • Enter a name on each badge by double clicking and/or typing directly in the spaces provided. Alternatively, insert a "text box," then click inside the box to position the text exactly where you want it. Look for this feature under the "Insert" menu.

  • Format the size, font, color and style of the name text. First, click and drag your mouse over the text to highlight it, then in either Word or WordPerfect, click the "Font" option under the "Format" drop-down menu to select your choices. Further, if using Word 2004 for Mac, you can also select the "Formatting Palette" under the "View" menu.

  • Print your name badges. Follow the directions on the name badge label package and by performing a test procedure. Test a piece of paper to make sure you understand how to load the labels correctly by marking an "X" on a blank sheet of printer paper. Place the side of the paper with the "X" face down in the printer tray and print your document to see if the data prints on the side marked with the "X." If it does, then you know you can safely position your label sheet face down and print the name badges. Otherwise, flip the label sheet over to ensure that the names print correctly on the labels.

Tips & Warnings

  • If you cannot find the correct badge template within your word processing application, you can go to the label's manufacturer website and download the appropriate template from there.

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  • Photo Credit Medioimages/Photodisc/Photodisc/Getty Images
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