How to Print W2 Forms in QuickBooks
QuickBooks is basic accounting software that is primarily used by small businesses. It is attractive to new business owners because of its accounting power and usability. QuickBooks allows you to do most accounting transactions you need, including printing W-2 forms for for your employees at the end of the year. If you are doing your payroll through QuickBooks, this will keep you from having to hire an outside firm simply for W-2s.
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Instructions
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Place the W-2 form in the printer so they will print on the correct side.
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Open QuickBooks. Click on the "Payroll Center" in the Quick Start or, on the top of the screen, click "Employees" then "Process payroll forms."
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Click on the box for "Federal Form" and then click "OK." This will bring up the "Select Payroll Form" window. In this window, select "Annual Form W-2." Click "OK" once this has been highlighted.
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Select the tax year you are processing. This should be the year you just completed.
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Click on the employees you would like to print the W-2s for by clicking in the box to the left of their name. If you would like to print a W-2 for all employees, click "Mark all."
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Once the employees are highlighted, select "Print."
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Tips & Warnings
Run all of the year-end reports you normally print before creating W-2s. This will allow you to do one more spot check to make sure all of the wages are correct.
