How to Organize a Job Search Workshop
Job search workshops typically cover topics like resume writing tips, interviewing skills, tips on how to dress for success and most importantly how to search for jobs. These workshops are usually led by guest speakers who have experience in career development and training. A successful job search workshop involves a lot of planning and preparation from selecting speakers and inviting guests to coordinating food and registration.
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Things You'll Need
- Staff of at least 3 people
- Location
- Tables
- Chairs
- Podium
- Microphone
- Floor plan
- Graphic designer
- Website
- Invitations
- Posters
- Brochures
- Local business community
- Folders
- Sign-in sheet
- Pens
- Notepads
- Evaluation forms
- Event signage
- Guest speakers
- Laptop
- Projector screen
- Vendors
- Potential employers
- Food
- Drink
- Giveaways
Instructions
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Start at least four to five months in advance. Create a list of specific, measurable goals and objectives you'd like the job search workshop to accomplish. Decide the target market for your workshop. Determine the number of attendees you want to invite and find a location large enough to accommodate your needs. Pick a date and time frame for the event. Enlist a couple of friends, family members or colleagues to assist you with the rest of the planning and event execution.
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Create an agenda for the event. List the topics of discussion and assign a time frame to each. Create a floor plan based on the location you select. Use the plan to detail where you'd like podiums, tables, chairs, projector screens and other essential items set up on the day of the event. Keep a copy of the plan for yourself and give a copy to the venue.
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3
Make a to-do list for the job search workshop. Include tasks like, invite and confirm speakers distribute invitations and confirm RSVPs, order food and drinks, create invitations, event sign in sheets, evaluations and signage for the event and contact potential employers or vendors who would like to set up booths. Delegate tasks to your staff or team.
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Work with a graphic designer to create a small website, print and email invitations, promotional posters and brochures to promote your event. Create a guest list based on your target market. If you already know people in your network who would be ideal candidates for your event, send those people invites via mail or email. Promote your event to others by distributing brochures and hanging posters in areas your target market likely frequents. Work with area businesses to see if they'll allow you to leave brochures or posters in their establishments. Use social networking sites to spread the word. Buy advertising placement on local websites and in local publications your event's target market may read.
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Coordinate food and drinks based on your projected number of attendees. Find career search related giveaways to distribute as prizes during your event such as gift cards to office supply stores or superstores, PDAs, portfolio cases and pens.
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Finalize the event agenda at least two weeks prior to the event. Confirm all speakers and vendors. Finalize the RSVPs at least two weeks prior to the event. Brief team on the agenda and any program, vendor or speaker changes. Create an event evaluation form.
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Set up for the event the night before, if possible. Have folders with agendas, a welcome letter, a name tag, an evaluation form pen and pad prepared and ready to distribute to attendees as they arrive. Put someone in charge of running the sign in table.
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Thank attendees for coming and ask them to fill out and turn in the event evaluation forms in their folders before they leave. Send thank you notes to attendees, guest speakers and vendors.
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