How to Build a Drop Box
There are several good reasons why a drop-down list box will benefit anyone, even an already productive worker. One is that most frequently used forms can be completed faster if the same options are typically unchanged. Another rationale for the drop box cause is it reduces typing errors because just two clicks are all you need to make your selection. You bypass the spell check without sacrificing a perfectly created form, every time. Additionally, stress in straining to remember items in a list is eliminated. They remain unchanged until the form editor decides to update them.
Other People Are Reading
Instructions
-
-
1
Open the Word document and then locate where you would like to place the drop-down list box within the file.
-
2
Click the "Drop-Down Form Field" shortcut icon on the toolbar. (Note: Click "Tools" and then go to the "Toolbars" tab. Check the "Forms" box and then click "Close" to add the toolbar if it is not already displayed.)
-
-
3
Right-click the newly added Drop-Down Form Field and click "Properties."
-
4
Add items by typing them in the "Drop-down item" text box, one by one. Press "Enter" after each item is typed.
-
5
Change the order of an item while still in the "Properties" dialog box. Do this by clicking on an entry in the "Items in drop-down list" box. Next, use the arrows to change the order placement.
-
1
Tips & Warnings
Lock your forms so they are "read-only" or set permissions to restrict users in modifying the form.
Make a backup copy of those documents containing the drop boxes since you took the time to build them.
These steps apply to Microsoft Word 2003 only. It is known that some form controls cannot be added to shortcut menus in Microsoft Word 2007.
