How to Write a Child Care Contract
Whether you're starting an In-home day care, a child care or preschool business, a well-drawn contract is a must. A contract between you and your clients will help you avoid or mediate disputes. A good contract will outline obligations and expectations for both sides -- care giver and parent. You may wish to include other information that suits your situation, but certain things should appear in every contract.
Other People Are Reading
Instructions
-
-
1
Specify your hours of operation. This should include the time by which all children must be picked up. If you choose, you can be flexible and allow parents up to a certain number of minutes/hours past closing, or you could charge for additional time.
-
2
Set out your charges and payment schedule. You may want to charge weekly, bi-monthly or monthly or allow clients to choose a payment plan. You might want to charge a full-day or hourly rate. If you charge by the day, you should specify what happens if a child is dropped off late or picked up early. Also include when the first payment is due. You might require a payment in advance to hold a place for the child.
-
-
3
Lay out the day care provider's duties. You should always be specific as to what what snacks and meals will be provided and what types of activities you will offer. Make sure that you are honest and able to offer everything you include in your child care contract.
-
4
Explain your discipline philosophy. Be clear on how you will use "time out" and how many warnings you will be giving to your day care kids. Parents will feel much better seeing your discipline philosophy stated in the contract. Parents should also be warned of behavior that will not be tolerated. For example, if a child regularly hits or bites other children, you may not be able to keep that child in your day care.
-
5
Note what holidays you will be closed or how vacations will be handled. The contract should also note if parents will be charged when their kids are not there, or how much notice is required. Have a closing policy for inclement weather.
-
6
Outline your termination notice rules. This is the amount of notice you will give parents if you can no longer provide care. It should also outline the notice you require if your client will be taking the child out of your day care. The average notice of termination is 2 weeks for both the provider and parents.
-
7
Prepare for emergencies in your contract. Include a specific area within your day care contract that allows the parents to write down emergency contacts, any allergies or medical conditions. You should also specify any requirements for administering medicine.
-
1
Tips & Warnings
The contract should be signed by both you and the parent, and each should have a copy.
References
Resources
- Photo Credit Jupiterimages/Comstock/Getty Images
