Minute taking is a daunting, detailed task and takes many attempts to get the process down. It not only requires focus, but endurance and organization skills. Minutes are designed to record the discussions and events of a meeting to keep on record for future reference. They document decisions and action plans, with responsible parties and due dates.
Things You'll Need
- Digital voice recorder (if allowed at your organization)
- Sign-in sheet
- Meeting documents
Transcribing Notes Into Minutes
Seat yourself within easy earshot of the chairperson.
Write down decisions made, action plans, responsible persons and due dates.
Listen to the recording of the meeting (if recorded) or begin typing your notes within 24 hours of the meeting, which will help keep the content fresh in your mind.
Summarize each topic discussed by using actionable verbs and omitting conversational pieces.
After each topic, indicate what actions took place, decisions, resolutions and follow-up, along with due dates and person(s) responsible.
Tips & Warnings
- Try to do your minutes as soon as possible after the meeting.
- If you have doubts about what was said, contact the appropriate person for clarification.
- Don't expect your minutes to be perfect. There is no such things as a perfect set of minutes the first time around.
- Don't quote people, or summarize their objections or points.
- Avoid putting in your opinion.
- What Is a Transcription Machine?
General Transcription Training
Transcription is the act of turning audio files into a typewritten document. Typists work across a number of fields converting audio transcripts...
How to Take Meeting Minutes with Software
To take minutes with software, download a meeting minutes template, type in pertinent information, save the file and email the document to...
- How to Take Minutes at a Business Meeting
- How to Transcribe Minutes
- How to Transcribe a Voice Tape
How to Transcribe Notes
Some professions, including medical transcription, secretarial work, and court or news reporting, require transcription skills and fast and efficient typing. Students may...
- Proper Way to Write Up Meeting Minutes
- Transcription Tips
- Tips on Transcribing From a Dictaphone