How to Scan Documents Quickly


Although people often rely on digital documents, older documents are still being filed in offices, homes and other places for people that need hard copies on record. Preserving these documents can be difficult. It is not easy to make copies of some documents, and cheap copying solutions do not always produce good results. Scanning the document with a good scanner could be your best solution, because once the file is scanned, you can make as many copies as you want. If you scanned it in high quality, you may be able to print it as well with the output nearly looking similar. If you have plenty of documents, it's good to know how to speed up the scanning.

Things You'll Need

  • Scanner
  • Windows XP or greater
  • VueScan or latest version of a scanner software
  • Acquire the latest version of your scanning software or download VueScan.(see Resources).

  • Install Vuescan.

  • Launch the application that is linked to your scanner or VueScan if you have installed it.

  • Begin scanning by clicking the "Preview" button to perform a quick analysis of the document.

  • Draw a rectangular box around the preview area covering the specific area that you wish to scan. The smaller the box, the faster the scanner will scan, since it requires less processing. If there is an option to set the output file type, set the file type to JPEG, because it uses compression.

Tips & Warnings

  • Try the software provided by your manufacturer first before trying VueScan. VueScan has the advantage of scanning documents quickly regardless of scanner or drivers and it has more customization options. NeatWorks is another solution that quickly scans batches of documents.
  • If you are scanning black-and-whiten documents, set the scanner to black and white to speed up the process. Most programs, including VueScan, have this option. The results depend on the model of your scanner.

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