How to Create an Email Signature Image

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Ever wanted a custom email signature? Plenty of websites offer ready-made email signature images, but making a custom image is easy to do. Use free online photo editing software to create a unique signature image. Upload it and it's ready to use. These instructions are written for Outlook and Hotmail, but they work with any email that allows HTML signature files.

  • Choose an image. Any photo, logo or JPG file will work.

  • Open the image in photo editing software. Free online programs like Picnik and ImageShack have easy-to-use tools for cropping and adjusting colors.

  • Keep the file size small, otherwise it'll take forever to load. Rich Menga at PCMech recommends making an email signature 100-by-75 pixels to keep it manageable.

  • Experiment. Crop, adjust colors, add text and make any changes you want to the image.

  • Save the image to an online photo storage site. The site must allow direct linking for the signature to work.

  • Make note of the web address where the image is stored. The address is called the URL.

  • Open Outlook or Hotmail and find the email signature box. It's under "Options."

  • Add HTML to the signature file. In Outlook, choose "Edit Signature" then click on the "file" button. In Hotmail, choose "Edit in HTML" mode.

  • Insert the image URL. In Outlook, choose "browse" and navigate to the page. In Hotmail, type this (replacing with the actual URL, of course):
    <img src="http://www.yourphotosharingsite.com/yourphoto.jpg">

  • Check the option "Add signature to all outgoing messages" and click "Apply."

Tips & Warnings

  • Make an email signature with your company logo for a work account.
  • ImageShack is one site that allows direct links, but there are others. Read the terms of service to find out if a photo-sharing site allows direct links.
  • Yahoo! Mail doesn't allow HTML email signatures, so this method won't work there.
  • Flickr doesn't allow direct linking, so don't use it for this purpose.

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