How to Write Thank You Letters for Resumes


If you've submitted a resume for a job opening but haven't heard back within a week or two, writing a thank you letter to follow up can be a great way to help your resume stand out from the crowd of other applicants. Plus, if you're resume has been buried in a pile of paperwork, getting a thank you letter can prompt the interviewer to locate your resume among many others and give it a more detailed review.

Things You'll Need

  • Word processing software
  • Printer
  • Start with a professional heading that contains your contact information, in this format:

    First and last name
    Mailing address
    City, state, zip code

  • After pressing enter twice, type the current date, then press enter twice more.

  • Type the contact information for the position that captured your interest, in this format:

    Name of interviewer
    Title of interviewer
    Company name
    Mailing address
    City, state, zip code

  • Press enter twice and type a professional greeting, such as:

    Dear (Name of interviewer):

    So, if Trisha Jones is your contact person, you would type:

    Dear Ms. Jones:

    Avoid using the contact person's first name. That can be too informal.

  • Type an introductory paragraph. Even though you should have introduced yourself in the cover letter you sent with your resume, introduce yourself again. Explain who you are and why you are writing (to follow up on your job interview). Give the date you sent the resume. Then briefly highlight the reasons you would be a good fit for the position (years of experience, education, etc.), and thank the contact person for taking the time to read your letter. End by asking if you can schedule a time to speak with him in person or over the phone to discuss the position further.

  • Enter a space or two after your paragraph and conclude the letter with the following:


    (Your first and last name)

Tips & Warnings

  • Many interviewers appreciate candidates showing a sincere interest in the position, so by all means, follow up.
  • If you're mailing a printed letter, as distinct from an electronic message, be sure to sign your name between the "Sincerely" and your printed name.
  • If you don't have a mailing address for the interviewer or if the interviewer expressed a preference for email, use the same format as above but start with Step 4.
  • There's a fine line between following up and causing annoyance, so be sure not to go overboard. If you try once or twice without hearing back from the interviewer, or if she tells you you aren't being considered for the position, cut your losses. The right job for you is out there; this just might not be it.

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