How to Create an E-mail Signature

E-mail signatures are brief messages that automatically appear at the end of any e-mail you send out. While you can include just about anything you want, most signatures include certain standard pieces of information.

Things You'll Need

• E-mail Software

Instructions

1. Investigate how signatures function in the e-mail program you're using. Search under menus and commands such as Tools, Options or Sending Mail until you find the place to enter a signature.

2. Begin the signature with your name, in whatever form you prefer to sign your e-mails with.

3. Add your title and the name of your company, if applicable.

4. Add any contact information you feel comfortable giving out. If you're creating a professional signature, consider including your phone number, fax number, e-mail address and mailing address. If your signature is for personal use, include your e-mail address only.

5. Include the URL of your personal or professional home page.

6. Add a clever or meaningful quotation, company motto, or other statement if appropriate.

Tips & Warnings

• Many e-mail programs enable you to save multiple signatures. This is useful if you want to switch back and forth between personal and professional signatures or want to rotate between several quotations.

• You can set off your e-mail signature from the rest of the message by surrounding it with symbols such as number signs (#), asterisks (*), or hyphens (-).

• An e-mail signature is attached automatically unless you deactivate it. Make sure the right signatures are going to the right people.