How to Calculate the OSHA Recordable Rate

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The OSHA recordable incident rate represents the rate of occupational injuries and illnesses per 100 full-time workers. New Mexico Mutual Insurance Company explains that OSHA uses recordable incident rate data to compare and rank different types of companies and industries on safety performance. You can compare your OSHA recordable incident rate to your industry average and see how your company safety record stacks up.

Determine OSHA Recordable Rate

To calculate your OSHA recordable incident rate, complete these steps:

  1. Determine the total number of workplace injuries and illness incidents that occurred at your workplace during the year. Include any incident that you would report on OSHA's Form 300. Count any incident that involved loss of consciousness, restricted work activity or job transfer, days off work or medical treatment other than first aid.
  2. Multiply the total numbers of injuries and illnesses by 200,000.
  3. Divide the product by the number of hours worked by all company employees during the year to find the recordable incident rate. Include hours worked by full-time, part-time, seasonal, temporary, hourly and salaried workers. Don't include non-work time like vacation, holiday and sick leave -- even if it was paid -- and don't include hours worked by independent contractors.

For example, say that your company had three incidents during the year and employees worked a total of 100,000 labor hours. Your OSHA recordable incident rate is 3 multiplied by 200,000 and divided by 100,000, or 6 incidents per 100 full-time workers.

Interpreting Your Rate

Your OSHA recordable rate can help you evaluate how your safety record stands up to similar companies. The Bureau of Labor Statistics surveys and publishes incident rate information by industry. Obtain the most recent report from the archives and find the industry that most closely corresponds to your business. If your OSHA recordable incident rate is lower than the number listed under Total Recordable Cases, that means that your company is experiencing less incidents than the industry average.

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