How to Interview a Special Events Coordinator
Special events coordinators can be a great help for those who are unwilling or unable to plan large events by themselves. They can work to find vendors, plan the event details, and get everything in order for the event. To determine if a special events coordinator is right for your event, it is best to sit down and conduct an interview. You want a coordinator who is experienced and informative, and communication is the best way to evaluate her skills. Does this Spark an idea?
Other People Are Reading
Instructions
-
-
1
Ask about the coordinator's experience or education. Find out how many years of experience she has, how long she has worked for her current company, whether she coordinates special events full-time, and how many special events she coordinates each year. You may also want to ask if she belongs to any special event trade association.
-
2
Ask to see a portfolio of past work and references.
-
-
3
Ask questions to determine how familiar the coordinator is with planning your type of event in your area. You will want to see that the coordinator can name and has worked with the best locations and vendors for your event.
-
4
Explain your vision of your special event to the coordinator. Ask him to tell you a little bit about how he interprets your vision. This will enable you to determine whether the coordinator has the ability to convey your vision to vendors.
-
5
Explain your budget to the coordinator and ask if she can be committed to it. Ask to see a detailed list of the coordinator's fees, so that you are not caught off guard by excess charges for extra staff, meetings or hours spent working on your event.
-
6
Determine whether the coordinator will be present the day of your event. Ask what the backup plan is if the coordinator is sick or has an emergency and cannot make it to the event.
-
7
Outline specific areas or items that the coordinator will be in charge of for your event. Make sure that both you and the coordinator agree of the specific responsibilities that need to be fulfilled.
-
8
Make sure that the coordinator asks you questions as well. This will display his effort in trying to understand your needs.
-
9
Decide if the coordinator has answered your questions in a way that is satisfactory to you.
-
1
Tips & Warnings
Be specific when asking questions.
If you decide to hire the coordinator, draw up a contract that outlines every detail, including a refund policy in case of cancellation.
Do not hire a coordinator you think does not understand your needs or will not sign a contract.
