How to Send and Reply to Invitations

Email and cell phone text messaging are slowly changing the art of the handwritten invitation. Nevertheless, there are rules of thumb that must be observed when handling both formal and informal invitations. The style and type of invitation you send as well as the manner in which you reply to an invitation speaks volumes about your character and personality.

Instructions

1. Include the following information on an invitation: the name or names of the host, the nature of the occasion, the time and date of the event, the location of the event, RSVP notation indicating how you wish to be notified, any special information such as dress instructions, a map with directions, or requests to bring a dish.

2. Send email invitations only if your invitees are frequent email users. Email can easily be overlooked.

3. Include all invitees' names on written and printed invitations. When inviting extended family members in the same household, send separate invitations to each person. When inviting a married couple and their children, address the invitation to "Mr. and Mrs. Michael Smith and Family". An invitation sent to a non-married couple who live together must include each person's name on a separate line.

4. Reply to RSVP requests immediately. Reply as indicated in the invitation, for example, by telephone or sending back a response card that was included in the invitation.

5. Honor your "yes" reply. Changing from a "yes" to a "no" is unacceptable except in cases of sudden illness or death.

6. Bring only people who were invited. Bringing your own uninvited guest is a major faux pas.

Tips & Warnings

• BYOB means "bring your own bottle". The host will supply the ice and glasses.

• BYOF means "bring your own food". This is a common request on potluck invitations.

References

• "Emily Post's Etiquette;" Peggy Post; 2004
• The Emily Post Institute
• Invitation Do's and Don'ts