How to Merge Two Documents in a Paperport

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Combining two documents in a PaperPort desktop can be helpful for a number of reasons. For example, sending one email attachment instead of two reduces the chance that you'll forget to include one of the files--you do not have to try to remember which one you left out. Furthermore, merging two independent but related files helps keep them more organized and accessible. While merging documents in Paperport takes a couple extra minutes initially, you will save more than that in your search and retrieval efforts later.

Things You'll Need

  • PaperPort Professional 10 software (or later version)
  • Open the PaperPort desktop and left-click the first document you want to merge.

  • Locate the second document. Press the "CTRL" key as you left-click on the document.

  • Select "Item" from the toolbar menu. Next, select "Combine Items" and click "Into PDF Stack."

  • Rename the file by clicking once on the text below it and then type right over it. (Note: The default text displays the date of the merge.)

Tips & Warnings

  • You can also drag and drop one item onto the other in one easy step, although, if you let go of the first file inadvertently, you will lose the time you wanted to save. Plus, if you miss, and drop the document on another item on the desktop, you will have to spend more time removing it and placing it where it should be.
  • If you do not have the software applications of the documents you want to merge installed on your computer, your attempt to combine them will fail unless you have a software reader. Alternatively, you can try to convert the documents into another format such as bitmap images within PaperPort before merging them together.
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