How to Make Your Own Fundraiser Order Form
Many national non-profit organizations, such as the Girl Scouts of the USA, use standard fundraising forms for their yearly campaigns. However, smaller, local non-profits need to create their own forms for their fundraising campaigns. This can seem overwhelming, when so many other details linger. If this is your responsibility, relax with the knowledge that in just a few short steps, you can create an efficient, useful form and get on with the business of fundraising.
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Instructions
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1
Make a list of the items you are selling. Group together similar items. For instance, if you are selling clothing, you may want to categorize all sizes of a type together. Count how many individual categories you have.
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Open a new document in your chosen software, such as Microsoft Word.
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3
Push the table-drawing button and build a table with as many columns as you have categories, plus five. Make as many rows as will fit on your page, usually 15 to 20.
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Change the layout of the page to landscape, rather than portrait, if you have more than 10 columns.
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Label the first three columns "Name," "Address" and "Phone number" or "Email address" depending on your preferred method of contact.
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Label the next columns for each category you have. For clothing, this might be "Men's T-Shirt" or "Child's Hat." For baked goods, the labels might include "Brownies" or "Cookies." Make sure there is a separate label for each type of item you are selling. Turn the words vertical, if possible, to conserve space. You may find it helpful to write the price of each product next to each category, if each is a different price.
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Label the next column "Total Due." You may want a final column labeled "Paid," if you are not immediately collecting the money. This will help you keep track of who has paid and who needs a reminder.
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8
Fill in each row for each person who is interested in buying from your organization. Print their name, address and other contact information. Write the quantity purchased, under each category. If there is more than one type under each category, such as sizes, you may want to note that. For instance, you might want to write S for small or L for large. Write the total amount owed in the "Total" box and mark whether or not the client has paid, if necessary.
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Write a line for the name and contact information of each seller in your organization, above or below the table. This will help you keep track of rewards or bonuses for your sellers.
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Include pictures of your items, particularly if your sellers will not have samples on hand. You may want to list them along the side or bottom of the page, depending on where you have space. Another option is to create another page with pictures and descriptions of your items. Try to keep it to one page so your sellers are not fumbling with lots of paperwork.
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Place your logo on the top of the page or in one of the corners. Alternatively, change the transparency to 25 percent and place the logo behind the table, by choosing to put it "Behind the text."
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Print the form for everyone in your organization who will be fundraising.
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Tips & Warnings
This can also be used for sponsorship walks and other fundraisers in which items are not sold. Simply, take out the columns with the items for sale. Make a column to calculate the number of miles or other items being sponsored.
