How to Write a Thank You Card for a Manager

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Writing thank you letters is something of a lost art. So few people regularly write thank you notes after job interviews or promotions that doing so is likely to set you apart from your peers and make a positive impression on your manager. The key to writing thank you cards is to keep them professional but still warm and personal to the recipient.

Things You'll Need

  • Thank you card
  • Ink pen
  • Envelope
  • Select an appropriate card. Something simple and elegant is best. Humorous or racy cards should always be avoided as they are unprofessional and it's hard to predict someone else's sense of humor. A plain card that says "thank you" is both professional and classy.

  • Hand write the sentiment. Handwritten cards are much nicer than typed cards. Unless you have terrible penmanship, write what you have to say with a nice ink pen. You should mention something specific to the person you are writing to. For example, you may wish to mention how much you enjoy working for them because their management style makes you feel included and like part of a team. This will leave your manager with a good feeling and let them know that you put thought into your card. One positive statement is sufficient. More could be overkill and seem insincere.

  • Deliver it in a timely manner. You should deliver your card, either in person for by mail, within two to three days of the event for which you are thanking your manager for. Waiting until a week or more has gone by will tarnish some of the effectiveness of the card.

Tips & Warnings

  • If you need to write more than what fits on your card, use a nice linen stationary. It shows professionalism and good taste.
  • You should write out what you want to say on another piece of paper first. This will help you avoid spelling mistakes and other gaffs when writing in your actual card.

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