How to Reserve Hotel Rooms for Wedding Guests
If you are planning the details of your wedding, it is important to reserve hotel rooms for wedding guests. Circumstances may arise where you will be getting married that may prevent your guests from being able to book hotel rooms. When multiple hotel rooms are booked, the hotel often will give you a discount. Booking hotel rooms in advance will save you and your wedding guests money, time and frustration.
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Instructions
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Decide how many rooms you'll need for your wedding guests. Once you receive your reply cards, begin counting the number of wedding guests who will be traveling to your wedding. Consider out-of-town guests and family members who might want to stay close to the wedding site. If you are still unsure of how many rooms you need, consider calling all of the guests.
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Research hotels around the area. You do not want your guests to travel far to get to your wedding. Look at hotels that are less than 10 miles from the wedding site. Guests may not be familiar with the city, so it is important that you book hotels close to the venue.
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Check hotel rates. Call each hotel and figure out the rates for rooms. Browse the Internet for special Internet rates that are cheaper through travel websites.
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Book blocks of hotel rooms. If you need more than 10 rooms, many hotels allow you to reserve a block of rooms. A block of hotel rooms may give you a discounted rate at a hotel. If you need more than 10 rooms, try booking blocks of rooms at two to three hotels to give your guests options.
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Look for hidden fees, charges and discounts. Booking hotels online may charge your credit card additional fees that were in small print. Hotels often will make you sign a contract if you book more than 10 rooms. If not all of the rooms are used, you will have to pay the fee for the unused rooms. Ask about cancellation and reservation fees, and choose the hotels that will offer you the best deal.
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Start reserving hotel rooms. Once you have researched all of the hotels, reserve the rooms at least six months in advance. This will guarantee that rooms will be available in the area for your wedding guests.
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Inform your wedding guests of the hotels. Once you book the hotel rooms, inform guests of the prices. If you are paying for the hotel rooms, let guests know that you covered the cost of the hotel rooms. Give the guests the hotel brochures, phone numbers or websites to the hotels so they can check out the area.
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