How to Add Contact Information to an Email

Retyping your phone number and other contact details every time you write a new email can be time consuming. As a result, some users rush while typing this information and provide inaccurate contact details. Many email clients allow users to create signatures, or blocks of text typically displaying the sender's name and other elements, for example an inspirational quote. Putting your contact information into your email signature can save time and improve the accuracy of your communication.

Difficulty: Easy

Instructions

1. Access your email client. Log in to your account using your username and password.

2. Select the option that allows you to create an email signature. In many clients, this option is located in the "Options" or "Tools" menu. If you are unable to locate this option, access the "FAQ," "Help" or "Support" directory. Look for an explanation pertaining to signatures or type "email signature" into the search field.

3. Type name and contact information, such as your address, phone number and email address, into the signature text field.

4. Save the signature. In many clients, you can do so by clicking on "Add" or "Save."

5. Return to your inbox. Select the option to create a new email message. To insert the signature into a message, some clients require you to return to the "Options" or "Tools" menu and select the signature from a list. With other clients, you must simply check off the "Use My Signature" option, which is located on the "New Message" template.

6. Scroll to the bottom of the message. Your contact information should now appear at the bottom of the email.

Tips & Warnings

• Add pizazz to your contact information by using the formatting option to add color and/or graphics to your signature.

References

• Microsoft Office Online: Create or modify email signatures
• BasicComputerInformation.ca: Create an email signature on Yahoo
• Webopedia.com: Email signature