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Step 1
Don't worry about adding in everything said. Minutes are meant to give an outline of what happened in the meeting, not a record of who said what. Other wise if the discussion get heated, the minutes does not have to include any thing but may be saying a discussion followed.
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Step 2
Avoid saying he said or she said. He board has their own way of doing things. Some boards want to have written who made a objection while others do not. Instead of saying "Mr. X" said he objected, say "Mr X" objected. If names are not necessary write a objection was made.
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Step 3
When a group objects a motion you may say the board of majority objected or all opposed.
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Step 4
If the vote was counted, the count should be recorded.
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Step 5
Keep the meeting minutes boring. Do not try to ad verbs and put opinions in the minutes.
