How to Add All of My Contacts to a Distribution List

Sending the same email message to everyone in your address book can be tedious if you do it one name at a time. By creating an email distribution list, you can save time. You simply type the name of your list inside of the "Send" field. By doing so, every individual's email address associated with the list will receive your message.

Difficulty: Easy

Instructions

Outlook Express

1. Open your Outlook Express email program. Click the "Tools" option on the menu bar. Select "Address Book."

2. Click the "File" option from the menu bar.

3. Select "New Group." This will open a "Properties" window for your new distribution list.

4. Click the "Group" tab. Enter a unique name to identify your list. Under the "Group Details" tab, you can enter additional information for your distribution list, such as mailing address and website information.

5. Click the "Select Members" button.

6. Double-click each of your contacts to add them to your new distribution list.

7. Click "OK" to close out of the properties window and save your distribution list.

Windows Mail

8. Open your Windows Mail program. Click on the "Tools" option on the menu bar. Select "Windows Contacts."

9. Select "New Contact Group" from the tool bar. This will open a "Properties" window for your new distribution list.

10. Enter a unique name for your distribution list inside of the "Group Name" box. You can also click the "Contact Group Details" tab to insert additional information for your list, such as a physical mailing address, telephone number, website address and special notes about the group.

11. Click on the "Add To Contact Group" button. Double-click each of your contacts to add them to your new distribution list.

12. Click "OK" to close out of the properties window and save your distribution list.

Tips & Warnings

• "Blind carbon copy" your email message by typing the name of the list in the "BCC" field. This will prevent your email recipients from seeing other people's addresses on your list.

References

• Outlook Express
• Windows Mail