How to Start a Notary Public Service Business
Signatures can easily be faked, so certain important legal documents---such as wills, powers of attorney and deeds---must be legally witnessed and authorized by a public servant known as a notary public. Notary publics administer oaths to signing parties and witnesses, and put a seal on documents to note that they have followed all the necessary legal formalities. Almost anyone can become a notary public as long as they meet their state's criteria and submit an application. The requirements of every state are different, so you should be aware of your jurisdiction's laws before attempting to start a notary public business.
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Instructions
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Obtain your specific state's application to become a notary public from the National Notary Association (see Resources section) or from your county's courthouse. The application will provide instructions for how to fill it out and where to send completed applications. Typically, you will need to deliver your application to your Secretary of State's office.
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Pay the application fee and, in some states, a notary public bond. Many insurance agencies provide these notary bonds, and you may be required to show proof that you have obtained a bond before you can begin practicing.
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Purchase notary seal and any other materials your state may require---including a rubber stamp and notary journal---once you have received your commission from the state. Most office supply stores will have the materials you need and will only require your commission number to make a custom seal.
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Decide which business entity will be appropriate for your notary public business. Generally, your choice among a sole proprietorship, partnership, limited liability company or corporation will be determined by the number of people working with you, if any, and your decision on legal liability. If you need assistance, consult a business attorney or other notary publics to see what they do.
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Register your notary public business with the state if your state requires you to do so. If you will be acting as a sole proprietor, this step is likely not necessary. However, registration is likely required for any other business entity.
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Advertise your notary public services to attorneys, insurance companies, banks or any other local business that may use formal legal documents. Most of your business will come from referrals from these professionals, so inform them about you and your services.
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Charge appropriate fees, which are usually set and regulated by your state. These fees are subject to federal and state income tax, but are not subject to self-employment taxes.
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Tips & Warnings
Though there is some cost with having professionally designed business cards, you will want to stand out from the crowd of other notary publics. A good business card is more likely to get the attention of your clients and earn you more calls.
Consider enlisting the aid of a local small business association, which can often provide you with free legal advice and other assistance to get your business going. Networking with other notary publics is also a great way to hone your craft.
Become familiar with the rules and guidelines notary publics must follow. Taking a course in notary public skills is a good idea (see Resources section). Any mistakes that you make could subject you to lawsuits.
