How to Create a Drop-Down Menu Box in a Word Document
Adding a drop-down menu box to a Microsoft Word document or form is beneficial if you need to select an item from many within a list. Menu items are usually stagnant and are not usually modified. Instead of typing the information over and over, a drop-down menu box quickly allows you to make a selection from the menu. A menu box also reduces typos, as no additional typing is needed when an item is chosen. Overall, the boxes are fast and efficient control buttons that make a user's life easier.
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Instructions
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1
Open Word and click the "Drop-Down Form Field" shortcut located on the toolbar to add a new field to the Word document. Note: If it is not shown, go to the toolbar and click "Tools" and click the "Toolbars" tab. Check "Forms" and then click "Close."
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2
Right-click on the new drop-down menu box and then select "Properties."
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3
Type in the first list item in the "Drop-down item" text box and then press "Enter." Repeat this step to add additional items to the list.
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4
Click on an item in the "Items in drop-down list" box and use the up and down arrows to change the order placement if needed.
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Tips & Warnings
Even though menu items are typically not modified regularly, feel free to add and delete items within the menu by following steps 2 and 4. Even though you cannot type over an item, you can delete it and add another one in its place.
Drop-down menu boxes, although easy, do take time to create. If you are sharing documents that contain these form fields, lock and secure your document with a modification password to avoid unauthorized tampering.
