How to Put a Word Document on My Website
As you work with Microsoft's Word application, you may have a need to publish your documentation to a forum, such as a website, so it can reach a larger audience. This word processing program makes it convenient to take the electronic document and change it into a HTML page so that you do not have to recreate your work again for the Internet. Using the settings in Word and your web server, you can easily put a Word document on your own website.
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Instructions
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Open your Word document and either click the "Save As" or "Save as Web Page" option from the "File" drop-down menu.
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Make sure the "Web Page (HTML)" option is selected from the "Format" drop-down menu and name your document in the "Save As" text field. The file now displays with the "htm" extension (for example, sample.htm).
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Choose either the "Save entire file into HTML" or "Save only display information into HTML" setting by clicking the associated radio button. Saving the entire file allows you to keep Word-specific components, such as comments or header data, in your document, but does not make these elements visible on the web page. This is a good option when you need to retain this information for your own use. Otherwise, saving only the display information allows you to keep your file size smaller and is a good choice when you do not have particular Word features that you need to save.
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Click the "Web Options" button to add information about your HTML document, including keywords, screen size and encoding data. Click the "General Information" tab in the "Web Options" dialog window to type in a preferred page title and/or keywords in the corresponding text fields. Under the "Files" tab, make sure the "Update links on save option" is checked so URLs are automatically updated when you work on your document in Word. Use the "Pictures" tab to specify a screen size that your HTML is viewed in, if needed, because the default resolution "1024 x 768" is already selected and this creates a document that displays on standard 15-inch and 17-inch monitors. However, if you know your web page is going to be viewed on another type of display, select the appropriate option from the "Screen size" drop-down menu. Finally, click the "Encoding" tab, which tells the web browser how to interpret the characters on your HTML page. The Unicode Consortium's recommended setting is "Unicode (UTF-8)", but you can refer to their website if you need more information (see Resources). Click the "OK" button when finished.
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Click the "Save" button to generate your HTML file and then place the web document on your web server in the same folder or directory that contains your website files. Your Word document is now published to your website.
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Tips & Warnings
Preview your converted Word document in a web browser to check for any formatting inconsistencies before publishing it to your website.
