How to Write a Proper Sympathy Card
For many people, being able to express their sympathy or condolences to another person or family can be difficult. The following information should help you enough to be able to write sincerely.
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Instructions
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TAKE SOME TIME TO THINK ABOUT THE PERSON YOU'RE ADDRESSING THE CARD/LETTER TO: Before even trying to pick out a card or write a letter, take some time (a few minutes is enough) to think about the person and the situation the card/letter is intended for. Depending on how well you know the recipient, your card or letter should be personal and not generic.
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PERSONALIZE WHAT YOU WRITE, STAY AWAY FROM THE GENERIC: Obviously, what you write or how much you write will be based on how close you are to the person and/or how well you're able to communicate through writing. If the card/letter is directed at a friend and the situation is in regards to something that's happening in their lives, you may try and recall a funny story that the two of you share. If it is in regards to a death in their family or someone close, then writing something nice regarding the deceased that you remember is also appropriate and considerate, as it shows you thought carefully about the card/letter.
IF THE CARD IS FOR SOMEONE YOU ARE NOT CLOSE WITH: You can still find something other than the generic "My condolences". You can write about how your thoughts and prayers are with the family, you can mention being able to help them if they need anything. Words of encouragement are also great things to write as well.
Some people I know even prefer not to get cards a few words on them and would rather accept a hug and a sincere condolence face to face.
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SHORT BUT SWEET: Just because you choose to personalize the card does not mean that you need to fill out the entire card. Four or five lines will suffice. Don't over think it! If you and the recipient laugh and joke together sometimes, you may try writing something that will make them smile or laugh. Of course, it all depends on your association with the person, so go with your gut.
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Tips & Warnings
Stating that you're there if they need anything, anything at all, and emphasizing that you're not just saying that for the sake of saying it, is always a great thing to say (if you mean it). Most people won't ask you for anything, but knowing that you'd help them if they needed it means a lot if they've suffered a loss.
Try and avoid saying things like "I'm so sorry" or "I can only imagine what you must be feeling". These are particularly trite things to say, and while some people may know that you mean well, it may not come off that way to others.
