How to Write a Letter to Your Landlord

Writing a letter to your landlord can keep your rights intact and your home calm and stress free. Working with your landlord to keep rental property in functional condition will benefit both you and your landlord. Taking time to create a positive and documented legal agreement with your landlord will make your life easier and keep your bank account in the green.

Things You'll Need

• Paper
• Calendar
• Documentation: photos and statements

Instructions

1. Read and understand your property rental agreement. Read each section and ask questions if you don't understand. Make sure you know your rights and responsibilities as determined by your lease. You can add this information to your letter.

2. Document everything. If you move in and find a leak, wall or carpet damage or any other situation that will effect having your security deposit returned, take a picture and contact your landlord. This will put both of you in a proactive state to make sure repairs are completed. Include dates in your letter. This will add weight to your questions or concerns.

3. Follow procedures. Fill out a damage report, document a broken faucet or other minor household repairs. Follow the guidelines according to your lease.

4. Write your letters in a clear, concise manner. Writing a letter to your landlord is the same as any other business letter.

5. Keep your letter focused on the topic at hand. Stick to the facts.

6. Explain yourself thoroughly and follow up on your letter. Include your contact information.

7. Document any information and include a copy in the letter to your landlord.

8. Work with your landlord. If you choose to break a rental contract, make sure you understand what your obligations are, according to your rental agreement. You may or may not be able to work out other options with your landlord. Because you have kept your documentation and have written a well-worded letter, you may be able to use this documentation if legal action takes place.

9. Keep up on contacting your landlord about repairs. Some repairs can wait a few days. Water damage, leaky faucets and broken windows are examples of repairs that should be handled as soon as possible.

Tips & Warnings

• Create a positive working relationship with your landlord. Treat your landlord with patience and consideration.

Resources

• How to Write Appropriate Letters to Your Landlord