How to Control & Manage Email Risks in Business
If you've used the Internet, you know it's a jungle out there. Small businesses looking to stay safe in the age of email need to keep informed and make sure employees know not to take risks with email. It only takes a single trojan virus to compromise your company's servers and data. Keep yourself and your employees educated, however, and you can greatly reduce the risk of email compromising your security.
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Instructions
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Make sure your employees know not to open executables sent over email. The only exception is when someone you trust explicitly told you they would send you an executable in an in-person conversation. It may sound paranoid, but many viruses spread to businesses over email.
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Update your computers regularly. Keep everything up to date, and use up-to-date security software. Security patches for your operating system fix security holes, and antivirus software and firewalls help keep you ahead of potential attacks.
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Use common sense: If something sounds too good to be true, it is. Nigerian princes will not give you a 25 percent cut of their inheritance if you let them wire it to your business' bank account, and you cannot win an iPod touch in three clicks. Falling for scams like this with a business work account doesn't only put you at risk---it puts the business at risk.
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If something seems suspicious, you can always check Snopes to find out. This fact-checking website investigates a number of myths that travel through email, including ones about computer security. If you stay informed about what's true and what's not, you can help your business stay safe.
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