How to Archive Emails in Outlook

Every outlook email account comes with limited space in the exchange server. Beyond the limit, the outlook will force you to free up space. Archiving emails is a good solution to create more space without losing your emails. Email archival process not only creates more space in the mail box, but also allows you to keep emails organized. Once emails are archived, the archive file can be copied anywhere and opened using any other computer where outlook is running. Follow the steps below to archive emails in outlook.

Difficulty: Moderately Easy

Instructions

1. 
    
   archiving emails

   Open Microsoft Outlook. Click on "Inbox" folder on the left side pane(shown in picture).

2. 
    
   email archiving

   Click on File->Archive menu. The email archive window pops up. You see that "Inbox" is highlighted. By default "Archive this folder and all sub folders" radio button is selected. If you wish to archive mails from any folder other than Inbox, select that specific folder.

3. Click on the drop down box next to "Archive items older than" and select the cut off date for the email archival. All mails older than that date will be moved to the archive file.

4. Click on the "Browse" button to choose the location and name for the email archive file. Give a meaningful name to the email archive file. Do NOT change the extension ".pst".

5. Click OK button. You will see emails disappearing from your Inbox. Those emails will be stored in the archive file you have chosen. Click OK button. You will see emails disappearing from your Inbox. Those emails will be stored in the archive file you have chosen.

6. 
    
   Archived emails folder

   Once email archive is complete, you will see an additional folder named "Archive Folders" in the left pane. You can access all archived emails in this folder.

7. Backup the .pst archive file in a safe location. You can open this email archive file using outlook in any computer and access your achieved emails.

[besesitos]

on 10/15/2009 Very interesting article on How to Archive Emails in Outlook! Thanks! Hugs