How to Change Office Procedures

Contributor

By Alicia Crowder
eHow Contributing Writer

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Changing office procedures is less about the actual office procedure change and more about informing the employees involved as well as dealing with the change management process. When individuals become accustomed to a routine, it is sometimes difficult to get them to change that routine. Creating clear definitions for changed office procedures is essential. Informing all involved of both the need to make the changes as well as the new methods they must use in this process is also fundamentally important to achieving office procedural changes.

Difficulty: Moderately Challenging

Instructions

Things You'll Need:

Communication device
Paper
Computer

How to Change Office Procedures

Step 1

Obtain permission for changes from the proper authorities in the office workplace if you are not already the one with the authority to make office procedural changes.
Step 2

Clearly define the changes to office procedures in writing and keep a copy of the specific changes protected to refer back to in the future.
Step 3

Distribute the documentation defining the new procedures to all who would have to make behavioral changes themselves in order to follow the new office procedures.
Step 4

Send out email notices to all involved. Explain that there is a change to be made in the office procedures, highlight the change and mention the distribution of the specifics of the change. Note in that email the person to contact for questions regarding the changes.
Step 5

Train employees who must use these procedures daily and begin to use the new procedures throughout the office.

Tips & Warnings

Expect that there may be some discord when introducing a change in office procedures. People are most comfortable with what they know. Change management is usually necessary with any kind of change.
Expect that there may be some discord when introducing a change in office procedures. People are most comfortable with what they know. Change management is usually necessary with any kind of change. Explaining the reasons for the changes and how the new procedures will improve the workplace often helps.