The market for cleaning contracts is wide ranging. For instance, property management companies issue contracts for one or multiple properties. Government entities also offer janitorial or custodial contracts. Homeowners represent another client source. Cleaning contract amounts depends on several factors, including cleaning frequency and area. A space of 500 square feet cleaned daily probably differs in amount than a space of 5,000 square feet cleaned each weekday.
Assess your company’s capacity for business growth. When seeking cleaning contracts, you should be able to allocate sufficient time to meet client needs. One contract might require that you work overnight when no company employees are working. A residential contract might ask that you work during the day. If you have only one additional employee, you might need to hire more people to meet contractual demands. You also might need to purchase extra supplies and equipment, such as vacuums and trash bags.
Prepare marketing proposals that introduce your company and inform prospective clients about your services. Proposals should highlight company strengths, such as industry experience or trustworthy, reliable staff (who will not steal). You probably must disclose your service rates, which you ideally established after researching competitors and evaluating operating costs. When targeting high-end clients, your goal should be to promote services creatively rather than undercutting your competition.
Submit contract bids. If you want a government contract, search for appropriate Requests for Proposals. Requests often are posted by local, state or federal entities in local publications or online. For non-government contracts, contact decision-makers. Even if contracts currently have been given to other companies, make your pitch, as it might lead to referral or future contract.
Organize your efforts in seeking a contract, especially by taking thorough notes. If you have spoken directly with a person, such as a property manager, remember the person’s name along with the conversation date and time. Follow up after a few days.
Consider initially seeking subcontract work, especially for large projects. For example, a city might award a major contract for multiple offices, such as 20 library branches. The awarded company subsequently might seek subcontractors to help satisfy demand.