How to Perform a Job Evaluation Using the Ranking Method
Job evaluation ranking methods help your business fine-tune its employee base. Each of the three most commonly used ranking methods is best utilized to reach specific goals. For example, the ordering ranking method is a good starting point for determining salary ranges for varied job groups. To identify skill and job-specific criteria-matching alternatives, you should use the weighted ranking method. Finally, the paired ranking method will help you rank all job positions by importance. Used when needed, each method can help you best manage your organization's staffing or contract employment requirements.
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Instructions
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Ordering Ranking Method
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1
Write down all job titles on 3-by-5-inch index cards. Use one card for each position.
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2
Place each card on a table. Put the cards in order by rank, one below the other. The highest-ranked position should be in the top place; the lowest-ranked position on the bottom. When in doubt, look at the relative importance a position has to your organization.
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3
Group the jobs after you rank them to help determine realistic salary ranges for each segment.
Weighted Ranking Method
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4
Create a table with seven columns and six rows. Write "Criteria" as the header of the first column, "Weight" as the header in the second column, and "Alternatives" spread out evenly above the remaining five columns. Write "Total" in the last row of the first column. Write "Summary" in the open space directly below it.
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5
Write down the top four criteria needed to perform a job that you want to evaluate in the rows below "Criteria."
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6
Assign a weight of importance to each criteria. For example, if the job requires more computer coding skills and design skills, and less communication skills, then you would assign the computer skills a higher weight than communication skills. The total weight measurements must equal 100 for each job. You will evaluate each job with its own criteria separately.
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7
List up to five alternative sources for the criteria in the first row of the "Alternatives" section. This section will cover the remaining five columns. Your goal is to determine the importance of each weighted criteria. You want to determine the best possible alternative out of many choices.
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8
Add up the "Weight" column and enter that figure beside "Total." The figure should equal 100. If it does not, readjust your weights for each criteria until it balances out correctly.
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9
Rate each alternative on a scale from 1 to 10, with 1 being the lowest rating and 10 being the highest.
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10
Calculate the score of each alternative. Multiply the total weight of each alternative by the score and write the figure in brackets.
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11
Add up the figures in brackets for each alternative and place the total in the "Total" line that corresponds with each alternative.
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12
Select the alternative with the highest score. If this is not feasible, select the second-best alternative or repeat these steps and re-weight the criteria.
Paired Ranking Method
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13
Write down all job titles on 3-by-5-inch index cards. Use one card for each position.
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14
Place cards in pairs on a table. Cards may be laid out in no particular order or you may choose to segment job titles in groups beforehand.
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15
Select one card from each pair that indicates the job title with the higher rank. Place the chosen cards in one stack.
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16
Repeat Steps 1 and 2 until you've identified the top-ranked positions.
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1
Tips & Warnings
Have a clear goal in mind prior to selecting which ranking method to use.
