How to use a scanner on HP 4200 Series


This is a step by step guide to scanning documents on an HP Photosmart 4200 Series All-in-One Printer. Scanner. Copier.

This guide uses a Mac. as the computer interface.
Contains instructions on sizing the documents, compressing the image, converting to PDF, how to file the image and transmit the scanned doc via e-mail

Things You'll Need

  • HP Photosmart 4200 Series All-in-One Printer.Scanner.Copier.
  • MacBook Pro laptop
  • Place the document to be scanned face down on the printer's glass platen with bottom right hand corner of the paper tight into the corner. See green arrow and guide marks indicating LTR on the bottom frame of the platen

  • Click on Finder>Applications>Hewlett Packard>HP Scan Pro.

  • On the HP Scan Pro window, click 'Adjust' on the toolbar. A slide out out menu will appear, click on down arrow 'Image Color'. Select 'black and white' if printing a document with no colors. On Image Quality, same window, select 300. This is good enough and will result in a smaller file size than grayscale or full color. (You can ignore the other options ie Photo Correction and Dimensions) See later notes.

  • Click on 'New Scan' on the toolbar on HP Scan Pro window, click on 'Accept'
    Resize the image to 8.5x11.69 (Letter size) using up/down arrows or by dragging the cursor to size the image. On Scan To: select PDF file. (The default setting is TIF, PDF is better suited for attachment to email transmissions.

  • Click on 'Accept' the Save as window opens. Name the file, it'll be saved to Desktop unless otherwise selected.
    Click on Accept' and the scan will start.

  • Compose your email to your correspondent and attach the PDF files from your desktop.

Tips & Warnings

  • It's important to select Scan to: PDF file as mentioned in step 4.
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