Emailing information for a business trip is a great idea, especially if you use a web-based email service, such as Gmail, Yahoo, Hotmail, or any of the myriad others out there. These email services save an almost unlimited amount of email messages until you delete them, and you can access the accounts on your smartphone or any other computer in the world. You might also consider the usefulness of emailing information for a business trip to your secretary, if you have one.
Things You'll Need
- Email account
How to Email Information for a Business Trip
Sign up for a web-based email account if you don't have one. According to the magazine, Information Week, Gmail, Hotmail and AOL are the three most popular web-based email services. See "Resources" for links.
Forward all email messages pertinent to your business trip, such as itinerary, directions to the hotel, and meeting times and locations from your normal business email client (such as Microsoft Outlook) to your web-based email account. This way, you can access all the necessary information from a hotel computer or a computer in an Internet cafe.
Forward necessary information to your secretary, if you have one who keeps track of your schedule. Clients may be calling your office while you're away, and if your secretary knows where you are and what you're doing, he can get a hold of you if needed.
Log in to your web-based email account to make sure all the messages you forwarded from your normal email client (such as Outlook) are in the in-box.
Familiarize yourself with the search function of your new web-based email account, so you can find messages quickly and easily in your in-box or sent folders.
Write down your username and password in a safe place, and bring them with you on your business trip in case you forget your email log-in information.
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