How to Draw Flow Diagrams


Flow diagrams are business tools, used mainly for presentations or training. Flow diagrams are used to provide a visual learning aide for the audience. They also add interest with colors and relevant and clear-cut information. Flow diagrams show a step-by-step process when used for conveying troubleshooting walkthroughs, situational event progression and chain of command procedures. Flow charts can be designed for almost any situation where there is a clear path of information to follow.

Things You'll Need

  • Poster board
  • Pencils
  • Markers
  • Ruler
  • Computer with word processing (optional)
  • White multipurpose copy paper
  • Notebook paper
  • Write down in your notebook what information you will provide on your diagram. Choose the most pertinent information and simplify it into about two or three sentences for each step.

  • Use your ruler to draw squares or rectangles on plain white copy paper. Color each square with markers. Use one color for each rank in the flow diagram; ranks would be considered steps, except your flow diagram may have, for example, three options for step two. In this case color all of those three options the same color.

  • Type your sentences out using your computer. Print out what you've typed and glue each step to a square. If you don't have a computer or typewriter, you can write the sentences very neatly, directly on your squares.

  • Arrange your squares on your poster board far enough apart to draw between them, and glue them in place. Draw arrows following the steps with a black marker. If there are steps that have more than one option, write above them to explain how to choose an option. A question could be helpful, if you write a possible answer above its corresponding choice.


  • Photo Credit bloomsberries/
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