How to Write a Respectful Resignation Letter

Before you clean out your desk, craft a respectful resignation letter.

Resigning from a job can be difficult, especially when you enjoyed the job, your company and your coworkers. It's important to leave with respect and dignity and not burn any bridges because you may someday return to a previous employer or seek a job reference. Your resignation letter should be positive, and you should place emphasis on gratitude. Your resignation letter should be brief and to the point and take up no more than one page.

Things You'll Need

• Paper and Pen for rough draft.

Instructions

1. Use a formal salutation that addresses your immediate supervisor and begin with a simple statement informing your employer that you are resigning your position.

2. Give the reason for your resignation without bad-mouthing the employer or coworkers. If you are leaving because you are unhappy with the company, keep the reason general. For example: "I have decided to pursue other career opportunities."

3. Indicate your last day of work. Standard practice is to give two weeks' notice; however, some managerial positions require one month notice.

4. Thank your employer for the opportunity to work for the company, regardless of why you are leaving. There is no need to criticize your employer. Keep in mind that this letter will be placed in your employee file.

5. Express your gratitude and thank the employer. Highlight your achievements and how it will help you in your future goals. End the letter with a positive note.

References

• Monster.com; Leave on a Positive Note; Kim Isaacs