How to Politely Turn Down a Job Offer
Refusing a job offer in a weak economy can seem counter-intuitive, but it may be necessary if the pay is low or the advancement opportunities at the company are slim. Being happy is also an issue -- never take a job that you don't think you'll like. It's best to be tactful and prompt when you reject a job offer. You'll step aside for a more interested candidate, and the company will view you in a positive light if you need to apply for another job in the organization.
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Instructions
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Inform the hiring manager or human resources department immediately. Email is too casual; call and schedule a meeting to discuss the situation, or explain your refusal during the call.
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Be honest when you state your reason for rejecting the offer. If money is the issue, explain that your current financial situation doesn't permit you to take the job. If you don't believe you are a good fit or you would prefer to work in a different location, say so.
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Refrain from criticizing the company or its personnel. Compliment what you did like and thank the person for the opportunity.
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Follow up with a thank-you letter. By ending on a positive note, you'll leave the door open for a return if your circumstances change or another opportunity comes up.
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Tips & Warnings
Do not feel guilty. Companies reject candidates all the time, so why should you feel bad about rejecting them?
Email is too casual. Communicate via postal mail, phone or in person.
