How to Introduce Yourself Professionally
You do not get a second chance to make a first impression, so making a proper introduction is critical in the business world. Doing it right is quite a balancing act, as too much or too little enthusiasm may give pause to the the person you are meeting. Although you should rehearse a proper business introduction, you must also tailor it to the person you are meeting, as well as the situation and surroundings.
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Instructions
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One-On-One Introductions
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Wait for the right moment to introduce yourself to someone you do not know. Interrupting people while they are otherwise occupied is rude and will reflect poorly on you before you start.
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Make eye contact, extend your hand in greeting, politely tell the person your name and ask him if he has some time to speak with you. "Excuse me, Mr. Smith. My name is Mr. Jones, and I was wondering if you had a minute or two to speak?" is a polite and proper way to introduce yourself.
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If the person does have the time to speak with you, state your business clearly and succinctly, being careful not to take up too much of his time. Otherwise, give him your business card and ask if you may contact him at a later time.
Group Introductions
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Rehearse your introduction ahead of time, as you will lose the group's attention and respect quickly if you fumble over your words.
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Stand and face the group. Speak loudly enough so that your voice will carry to the back of the room, and make sure to clearly enunciate your words. Look around the crowd while you are speaking, and make eye contact with as many group members as possible.
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Greet the crowd and state your name, your profession, the organization you are affiliated with and your role in the group, if applicable. "Good afternoon. My name is John Doe, and I am Vice President of marketing with Acme Corporation. I am here today to brainstorm with you about a potential alignment of our brands."
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Be aware of time constraints. Executive search firm McDermott & Bull suggests that you tailor your introduction to the amount of time made available to you. For a short introduction of 15 seconds or less, your name, role and organization may be sufficient, while longer introductions may also include a list of pertinent accomplishments and some professional background.
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Tips & Warnings
Do your research. American customs and etiquette do not always translate to other countries, and you risk offending an international visitor if you do not know the differences. eDiplomat.com warns that a hearty handshake and lots of eye contact is not appreciated in Japanese culture, for instance. And in many Middle Eastern countries, handshakes between men and women are discouraged.
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