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Step 1
Make sure you format correctly. On the top left part of the letter you should write your name, then one space down your address, then telephone number, then email address, then today's date. Skip four spaces then write your employer's name, their professional title, their organization's name, then their business address.
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Step 2
Write your salutation "Dear Mr. (or Mrs.) Jones". This is especially helpful if you know a contact at the organization. If you don't have a contact, your salutation should be directed to the person in charge of hiring.
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Step 3
Your first paragraph should convey to the employer the reasons you are writing. You could discuss how you discovered the job advertised in the local newspaper. Or, if you have a mutual contact, you could mention that the person recommended you contact the employer.
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Step 4
The second paragraph is arguably the most important. Here you write your reasons for wanting the job. Do not focus specifically on the reasons the job would be good for you. You should instead emphasize how your skills would benefit the employer. You should discuss how your qualifications will help the employer and his business. This is the time to expand on the content of your resume, but don't simply repeat it.
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Step 5
The last paragraph should thank the employer for taking the time to consider your letter. You should add that you will follow up, and the method by which you'll do so. You should also emphasize that the employer may contact you by any method, at any time.
