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How to File a 941 Tax Form

Form 941 is a form issued by the Internal Revenue Service for reporting an employer's quarterly taxes. If you are a business that withholds federal, Medicare and Social Security from payroll, you are generally required to file Form 941. If you are making a payment with Form 941, you must also submit a Form 941-V. The IRS will use the completed Form 941-V to credit your payment to your account. If submit your payment separately, send payment to an authorized financial institution or use the Electronic Federal Tax Payment System. Section 11 of Circular E provides deposit instructions. Here's how to submit Form 941.

Things You'll Need

  • Form 941 instructions
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Instructions

    • 1

      Download Form 941 from the IRS website and gather your information. Specifically, you will need payroll reports, your EIN and monthly tax liabilities.

    • 2

      Enter your EIN. This nine-digit number is the first thing you should enter on the form. Failure to enter this number correctly can delay the process.

    • 3

      Check off your filing date. In the right-hand corner, choose your filing quarter. Reports are due according to the operating quarter. First-quarter results are due April 30; second-quarter results are due July 31; third-quarter results are due October 31; and fourth-quarter results are due January 31.

    • 4

      Enter your name, trade name and address as they are listed on your business registration.

    • 5

      Enter employee information and adjustments. This is dependent on your business. Know the wages, tips and other compensation for employees in the quarter. The form will help you to calculate totals. Enter current quarter adjustments like sick pay, earned income credit and life insurance. See the directions in the back of the form for help with each line item.

    • 6

      Fill out Section 2. Section 2 determines your deposit schedule and amount. Know the tax liability created for each month in the quarter. If you owe less than $2,500 per quarter, you do not need to pay until the return is filed at the end of the tax year. Form 8109 must be filled out if you owe more than that.

    • 7

      Send your form to the appropriate office. The instructions list where you should send your form according to state.

Tips & Warnings

  • Don't construe these instructions as tax advice.

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