How to Create Group Calendars

Creating group calendars and schedules is a function offered in Microsoft Exchange. Group calendars are used by organizations to coordinate meetings, vacations and task deadlines. The calendars are published and can be viewed by the business group that belongs to the organization. Creating a group calendar only takes a few steps through Microsoft Outlook.

Difficulty: Moderately Easy

Instructions

1. Click the calendar tab on the left of your Microsoft Outlook window. This gives you a view of a calendar in the details window pane.

2. Click the "Actions" menu button and select "View Group Schedules."

3. Click "New" in the group schedule sections of the calendar window. This opens a window where you select the schedule date, name and users included for the calendar task.

4. Enter a friendly name for the new calendar schedule. This is seen by the list of invited users.

5. Click "Add Others" to include others in the meeting. This opens a window where you select other users on the Exchange server. Once all the users have been selected, click the "OK" button.

6. Click "OK" on the main group calendar window and close it. This saves your settings and adds a new group calendar.

References

• Microsoft Help and Support: How to use the Group Schedules feature in Outlook