-
Step 1
Open your Microsoft Outlook email account. On the top of the screen are the words "File, Edit, View, Go, Tools, Actions, Help." Choose the word "Tools" and click on it. A drop-down menu will appear. On the drop-down menu, almost to the bottom, is the word "Options."
-
Step 2
Click on the word "Options." When the Options window opens, you'll see what appears to be little tabs across the top of the window, including "Preferences, Mail Setup, Mail Format, Spelling, Security, Other."
-
Step 3
Click on the tab "Mail Format." When this tab opens, you'll be able to choose the format of your emails, including selecting fonts and even stationery styles. The third option on the "Mail Format" tab is "Signatures." This is where you will enter your name, address, and contact information as you want it to appear in your outgoing emails.
-
Step 4
Click on the second option under "Signatures," the option "Signature for New Messages." Add your name. Click on the word "Signatures" in the box at the bottom of the tab. A new screen will open with your name in a large box. Click on "Edit" on the side of the box. Another new box will come up that will allow you to enter your information, choose the font, etc...even attach a business card!
-
Step 5
Enter your contact information in the box exactly as you wish it to appear in your outgoing emails. Don't forget your company name, address, mail, phone, fax, and email information. If you have a website, add the website address. Click "OK," "OK," and "Apply," and your new contact information will appear on all of your outgoing email until or unless you delete it.
Comments
jenng said
on 7/19/2009 Great article on How to Add Name and Address Information to Outgoing Emails in Microsoft Outlook 5*