How to Make a Mileage Record Form

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By dkrunner
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Mileage record forms allow a business to reimburse staff for their traveling expenses. Here's how to make a mileage expense form.

Difficulty: Easy

Instructions

Step 1

Choose a computer program for your mileage expense form.

Excel works best for these business forms as it allows you to easily create clear and manipulatable categories that simplify tracking this data. You can use the form electronically by emailing it out to your staff, or you can print them out in tangible form.
Step 2

Build your mileage expense form. Some of the common necessary categories for mileage forms are;

Date of staff travel
Purpose of travel
Total Miles traveled
Destination of the trip
Meals or additional expenses accrued

In Excel, you would "lock" each of these cell titles in order to formalize the categories, allowing your staff to enter their mileage information in the cells below.
Step 3

Include mileage reimbursement rate.

Part of this business form should specify the rate at which you reimburse for mileage (ex: .60/mile). It is good practice to post this somewhere on the mileage forms so that there is a clear understanding of the reimbursement rate.
Step 4

Create a field for signatures.

To make mileage forms official, leave room for signatures of both the employee and the employer to validate the form.

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