How to Void a Check in Quickbooks
Quickbooks is the most popular financial software package used by small business owners from retail to service industries. It allows small-business owners to track inventory, manage payroll, create financial reports and manage expenses. Checks can also be created in QuickBooks. Voiding a check can be challenging if you don't know the right steps.
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Instructions
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The Steps
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1
Understand the difference between voiding and deleting. As with most QuickBook functions, a check can be canceled out in two ways. Voided checks change the amount to zero, but the transaction is still recorded in QuickBooks. Other information, such as payee and date, are not deleted. A voided check will also display the word "VOID" in the memo field. Additionally, voided checks can be reversed. Deleting a check cannot be reversed. It removes the transaction from being recorded in QuickBooks.
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2
Void a blank check. Create a check with $0.00 as the amount.
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3
Enter the payee's name; that is, enter the name of the person the check is being written to.
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4
Assign the check to an account in Expenses.
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5
Go to "Edit Menu" and click "Void Check."
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6
Go to the Banking menu. You can can also void a check by using Register and then selecting the account.
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7
Select the check you want to void in the Register and then proceed as in Step 6. Go to the Edit Menu. Click "Void Check" and then click "Record".
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Tips & Warnings
When you delete or void a check, all reports which include the transaction will automatically change.
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