How to phrase Sympathy wording

Using the right words shows your support for the grieving person.

A degree in English is not a requirement for writing an appropriate sympathy note. Finding the right words only takes some thought about to whom you are writing and the loss that occurred. An appropriately written note shares the right amount of care and concern for the grieving person. By choosing the proper wording for a sympathy note, you are extending your support to the person in need.

Things You'll Need

• Note cards with envelopes
• Pen
• Dictionary
• Thesaurus

Instructions

1. Choose a spot in which you can concentrate and complete the task without interruption. By focusing solely on the task at hand, you are better able to write a proper note in a short amount of time.

2. Make notes on a scrap piece of paper prior to writing the note. Brainstorm some phrases that you are thinking about using and write them down for review. Some ideas include: "Your loss is felt by many," or "My thoughts and prayers are with you and your family."

3. Include three to five sentences for the note. You are able to say what you need to in that amount of space. If you write a longer note, you may start to ramble on which is not beneficial for the reader. Sharing a personal memory about the deceased, if possible, can add to your note.

4. Address the note to the person or family directly. Do not use "Dear sir or ma'am" or "To whom it may concern." This is a personal note even if you did not know the deceased. If you are only acquainted with the family, you should still address the note to a specific person.

5. Write the note in your best handwriting. A written note is much more personal than a typed or emailed note. Take the time to write the note neatly so anyone can read it. If your handwriting is not usually neat, practice writing the note before you use your special note card.

Tips & Warnings

• By taking time to write the note neatly and with care, the receiver will feel comforted during her loss. Using a quote from a Bible verse or an ancient proverb can also provide comfort. Find the one most appropriate for the person who is suffering the loss. After sending a sympathy note, follow up with the person. As time goes by, she may be still grieving and can benefit from your support.

References

• Acknowledgements: Words of Sympathy
• Inspirational Christian Stories and Poems: What to Write in a Sympathy Card: What to Write in a Sympathy Card -- Words of Sympathy

Resources

• Read this Article in Spanish