How to Use a Group Calendar

Group calendars are used through Microsoft Outlook to organize schedules. They are normally categorized by organizations so managers and employees can keep meeting appointments and schedule time off. They can also be used to announce meetings and appointments to several employees and share resources through public folders. Group calendars have permissions so some events remain private to a certain group or person.

Difficulty: Moderate

Instructions

Scheduling

1. Click the "Calendar" button on the left side of the Outlook window. Select the group calendar you wish to edit.

2. Click the "Actions" menu and select "View Group Schedules."

3. Click the "New" button. Enter the name of the new meeting or appointment and select a day and time from the calendar. The name entered is shown to the public, so make it descriptive for others. Click the "Ok" button.

4. Click the "Add Others" button. This window allows you to invite others who are not a part of the public permissions in the group calendar. For instance, if you have a meeting with another manager not within the organization, this step enables the user to view this event. Finally, click the "Save" button.

References

• Using Group Schedules in Outlook