How to Insert a Graphic or Animation in Your Outlook Email Signature
A signature line provides a professional look to email communications. Graphics and animations can be added to signature lines in Outlook for consistent formatting and identity. Outlook can manage graphic and picture files as attachments; however, the size of the graphic or pictures for use on a signature line is limited. A common use of graphics in a signature line is a company logo.
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Instructions
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Create a new email message in your Outlook application. Type the text of your desired signature line in the message body.
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Place your cursor at the start of your signature line. Select the "Insert Picture" option from your top menu bar (in Outlook 2007, click the "Insert" tab and click the "Picture" button in the "Illustrations" section).
Select your picture from the dialog box and click the "Select" button.
Press the "Return" key to put your picture on a separate line above your signature text. -
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Highlight the picture and your signature text by selecting the "Select All" option under "Edit" in the top menu bar (or by pressing down the "Control" and "A" keys at the same time).
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Select the "Copy" option under "Edit" in the top menu bar (or by pressing down the "Control" and "C" keys at the same time).
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Select "Options" under "Tools" in the top menu bar. Click the "Mail Format" tab and click the "Signatures" option. Click the "New" button and type the name of your signature in the field for easy identification. Click the "Next" button.
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Paste your signature block by pressing down the "Control" and "V" keys at the same time. Click the "OK" button to save your signature.
Click the "OK" button to exit the Mail Format dialog box.
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Tips & Warnings
Once your signature file is created, add your signature to email messages by selecting the "Insert" function in an email message and choosing your desired signature file from the drop-down menu.
The file format that is compatible for Outlook signatures is GIF, JPEG and PNG. Other graphic files such as TIFF and BMP are too large to include in a signature line.
